Sport Concierge

Sport Concierge: your training is organised. Everywhere.

We take over the complete organisation of your training – coaches, venues, plans, equipment and logistics, wherever you are – so that all you have to do is train.

Enquire via WhatsAppHow it works

100 % discretion – no data, no details, no exceptions.

For managing directors, C-level executives and entrepreneurs.

Key figures

The Sport Concierge in figures

0

cancellations for organisational reasons across more than 90 organised sessions

12+

cities in 8 countries where we have organised training

20–30 %

lower cost per training day through the right coach set-up and shorter journeys

1

point of contact instead of more than 10 – for all coaches, venues and providers

As of October 2026.

Trusted by
Rosewood MünchenTheExplorationCompany

Six sports plus recovery – one point of contact.

  • Tennis
  • Swimming
  • Strength training
  • Running
  • Yoga
  • Mountaineering
  • Massage & recovery

Further sports on request.

Scope of service

What we take care of for you

Coaches and trainers

We find, vet and brief your coaches – from tennis, swimming and strength training to yoga, running, mountaineering, massage and recovery – and keep a replacement ready at every location.

Training venues

We book courts, halls, lanes and studios, for the whole season in advance if you wish.

Training while travelling

Your programme continues at the hotel: with briefings for local trainers, plans matched to each hotel gym and running routes for every city.

Travel and hotel set-up

We define the sporting requirements for your accommodation – gym, pool, trainer, quiet – and align them with your office.

Equipment

Spare equipment is ready with your trainers; anything missing we source at short notice. On request we plan and fit out your private training room.

Nutrition on the road

Nutrition analysis, simple alternatives for packed days and snacks where you need them.

Competition logistics

Tournament selection, registration, deadlines and ranking planning.

Emergency replacement

If a coach or venue drops out, the alternative is in place before you hear about it.

Training management

One plan across all trainers, with coordinated load.

Invoicing

One point of contact for all providers, one consolidated invoice, complete receipts.

Your own network

Already working with a coach you trust? We integrate them into your system instead of imposing our trainers on you. Our network complements – it does not replace.

Review and negotiation

We check every offer and every invoice: no double bookings, no errors, fair cancellation terms. We renegotiate conditions on your behalf.

Individual, not standard

Your training, your coaches, your system.

As in coaching, the same applies to the Concierge: there is no off-the-shelf package. We work with an established network of coaches and providers with whom we have long-term partnerships. And if you already train successfully with someone, we bring them in. What matters is what works for you.

Impact

What changes measurably

Direct cost impact

20–30 %
lower cost per training day through the right coach set-up and shorter journeys – for example an equivalent venue closer to your home or office
15–20 %
lower coach hourly rates through negotiation and long-term collaboration
5–10 %
discount on equipment
Reduced
transaction costs through consolidated invoicing
Reviewed
every offer and every invoice: no double bookings, errors corrected, cancellation terms renegotiated

What disappears for you entirely

  • Searching for and selecting coaches, venues and equipment.
  • Organising and rescheduling: if your calendar changes, we adjust every training appointment – without you having to inform anyone.
  • Coordinating with many parties: one point of contact instead of one per hotel, location, coach and provider.
  • Repeating yourself: we know your preferences, you never have to say anything twice.
  • Compromises on coaches: we work with a fixed, long-established network – and integrate your own trainers at any time.

Figures from ongoing client work, as of October 2026. Individual results depend on scope and locations.

Process

From the first conversation to ongoing operation

  1. 01

    Initial conversation

    Goals, sports, travel patterns, locations, contacts in your office.

  2. 02

    Proposal

    Usually on the same day.

  3. 03

    Profile and rules

    We record your preferences and fixed routines once and keep them up to date.

  4. 04

    Building the network

    One vetted coach plus a replacement per location and sport.

  5. 05

    Planning

    Your training plan is fixed one to two weeks in advance, on request up to several months.

  6. 06

    Ongoing operation

    We bundle decisions into short yes/no questions. Everything else we handle in the background.

Channels

WhatsApp day to day, e-mail for contracts and invoices, a weekly 15-minute check-in, direct coordination with your office.

Response time

We currently respond within a few minutes as a rule.

Availability

Currently also in the evenings, early mornings and at weekends.

In practice

Three typical situations

New city, no network

Situation

An executive relocates and trains several times a week – tennis, swimming, strength training, yoga and massage – without any coaches or venues on site.

Approach

We searched for and tested coaches for every discipline and set up replacements, compared and inspected up to 20 venues, and organised sessions as home visits where it saves time.

Result

Within a few weeks every regular training slot was filled, the season is booked months ahead, and no session has been cancelled for organisational reasons.

Last-minute cancellation

Situation

On the day of travel the hotel pool is closed. Another time, an entire away weekend falls through at short notice.

Approach

We moved the swim session to an equivalent venue and informed the coach and driver. We rebuilt the weekend, including coaches and sessions, at the home location.

Result

For our client only the address changed. The new weekend was in place within hours.

Training on the road without prior information

Situation

A hotel provides no information about its gym. At other locations, unfamiliar trainers take over strength training.

Approach

We built training plans from photos of the gym, derived loads from previous sessions and planned an alternative for every exercise. Unfamiliar trainers receive a written briefing.

Result

The programme continues seamlessly at every location.

Positioning

We take responsibility for your training – not just your appointments.

An assistant organises appointments, a travel agency accommodation, a hotel concierge one property. We take responsibility for your training: we select and vet your coaches, write the plans, keep a replacement ready at every location and make sure your programme continues equally well in every city – in close coordination with your office.

Sports expertise
Sport Conciergeown training plans, briefings, load management
Assistant–
Travel agency–
Hotel concierge–
Coach selection
Sport Conciergevetted, tested, with replacement
Assistantbooks
Travel agency–
Hotel conciergein-house staff
Reach
Sport Conciergethe same programme in every city
Assistantlocation-independent, no sports focus
Travel agencyaccommodation and transport
Hotel conciergeone property
Sports planning horizon
Sport Conciergeup to several months
Assistantcalendar-driven
Travel agencytrip-related
Hotel conciergestay-related
Responsibility towards providers
Sport Conciergeone contractual partner, bears the cancellation risk
Assistantdepending on the assignment
Travel agencyfor the travel service
Hotel conciergefor its own service
For whom

For people with high standards for their training and little time to organise it.

  • Managing directors, C-level executives and entrepreneurs who travel a lot and train in changing locations.
  • Relocation: a new city, no network of coaches and venues yet.
  • Ambitious goals with a full calendar: competitions, rankings, body goals.
  • A private training room at home: planning, equipment and fit-out from a single source.
  • Companies that want to provide sport for their executives as a cleanly invoiced service.
  • You already have coaches you enjoy training with – and want everything around them to simply work.
Model

Monthly retainer, third-party costs transparently at cost, one consolidated invoice – to the company or privately.

Frequently asked questions about the Sport Concierge

Yes. We coordinate appointments, accommodation and invoicing directly with your office. You only receive the decisions that genuinely rest with you.

Next step

Let's talk about your training.

Send a short WhatsApp message – we usually get back to you the same day.

Enquire via WhatsApp
+49 174 230 5739 yannik.zengler@zystem.one